Built for freelancers & small studios

Client onboarding,simplified.

A polished client portal for freelancers and agencies to onboard clients, share files, manage feedback, and keep projects moving.

clientflow.app/agency/dashboard
Dashboard
3
Projects
5
Clients
1
Pending
6
Files
Active projects
Website Redesign
Acme Studio
Design Review
68%
Shopify Store Launch
Volta Beverages
Development
52%
Brand Identity System
Noor Studio
Strategy
28%
Social Media Retainer
Pulse Creative
Discovery
18%
Recent activity
Homepage-v3.fig shared with Acme Studio
Sarah Chen approved the Brand Guide
Product preview

Every view you need

Agency dashboard, client portal, feedback, files, and templates.

clientflow.app/portal/overview
SC
Welcome back, Sarah
Website Redesign
Project progress
68% complete
Timeline
Design Review
Files
6 deliverables
Onboarding
Complete
Client Portal
clientflow.app/portal/feedback
Feedback & Approvals
Brand Guide sign-off
Approved
“Captures the direction perfectly.”
Homepage v3 — final review
Awaiting approval before dev begins.
Approve
Revise
Feedback & Approvals
clientflow.app/agency/files
Files
Upload
FIG
Homepage-v3.fig
PDF
Acme-Brand-Guide.pdf
FIG
Wireframes-v2.fig
PDF
Project-Contract.pdf
ZIP
Product-Photos.zip
File Management
clientflow.app/agency/templates
Project Templates
Web Design
Website Redesign
Branding
Brand Identity
Dev
Shopify Launch
SEO
SEO Engagement
Project Templates
The problem

Client work is scattered across too many places

Freelancers and small agencies manage everything across email threads, Slack DMs, Google Drive folders, Notion docs, and scattered intake forms. Nothing talks to each other. Clients get confused. Projects stall.

Onboarding buried in email threads
Files lost across Drive and Dropbox
Feedback arriving over WhatsApp
No single source of truth for project status
The solution

One calm workspace for you and your clients

Client Flow brings onboarding, files, timelines, and approvals into a single, focused workspace. Your clients get a branded portal. You get clarity.

Structured onboarding from day one
All files organised by project
Formal feedback with approve or revise
Live project timeline your client can see
Features

Everything your studio needs

Six focused tools that replace the chaos of managing client projects across a dozen different apps.

Agency dashboard
A live view of every project, client, and pending action across your studio. Nothing slips through.
Client portal
A dedicated, branded workspace for every client — timeline, files, onboarding, and feedback in one link.
Project templates
Build once, reuse forever. Templates lock in your phases, onboarding fields, and deliverables for any project type.
File management
Upload and share deliverables by project. Every file in its place — no more hunting for the Figma link.
Feedback & approvals
Submit work for review, collect structured feedback, and record formal approvals — all tied to the right file.
Shareable portal links
One click generates a client portal link ready to share. No logins, no setup — just a clean URL.
How it works

From signed to delivered in four steps

01
Create a client project
Set up a new project from scratch or from a template. Define the phases, attach the client, and set the timeline.
02
Share the portal
Generate a portal link and send it to your client. They get immediate access to their workspace — no login required.
03
Collect assets and feedback
Guide clients through onboarding to collect what you need. Share files for review and gather structured approvals.
04
Deliver with clarity
Mark phases complete, record sign-offs, and hand off files — with a full project history your client can reference.
Portfolio case study

Client onboarding platform for small studios

Client Flow is a full-stack SaaS product built to demonstrate end-to-end product thinking — covering client onboarding, project delivery, collaborative feedback workflows, and day-to-day agency operations. Every screen reflects a real workflow that freelancers and small studios navigate daily.

The product features two distinct experiences: an agency workspace for managing clients, projects, files, and templates — and a dedicated client portal for tracking progress, reviewing deliverables, and approving work. Built as a complete, shippable product.

Next.js App Router
Production-ready framework with Turbopack
Zustand + persist
Full client-state management with hydration control
Two-experience design
Separate agency and client-portal views
Zero dependencies on auth, payments, or AI
Clean scope — pure UX and workflow focus
12+
App screens
2
User experiences
6
Project templates
15+
Interactive workflows
Product scope

Built intentionally without auth, payments, or third-party integrations — the focus is entirely on UX design, workflow clarity, and the client-facing experience. A clean foundation ready for production features.

RJ
Creator

Designed and built by RJ Nonan

Client Flow is a portfolio SaaS project designed to demonstrate product thinking, UX design, workflow architecture, information architecture, and client-facing software experiences.

Product DesignUX/UI DesignWorkflow ArchitectureFrontend Implementation (AI-assisted)Product Strategy

Want to see the working demo?

Request access to explore the full app — agency dashboard and client portal — with real workflows and live interactions.

Explore the app